School Calendars and Staff Development

In Texas most school districts required teachers to report for duty on Monday, August 18 officially ending the summer of 2014.  Some districts required teachers to report the previous week, and others may wait until later in the week, but kids will most likely show up on August 25, so most teachers report a week early.  Why?  Depends on who one asks.

One of the lurking, unspoken problems in public education is the shut-down and start-up time we waste each year.  As we approach the end of a school year, textbooks, technological equipment, room keys, library materials, etc., etc. all must be accounted for and turned in.  And since as a teacher one cannot turn in all that stuff if you are still using it to teach, once you start turning in stuff teaching stops.  Grades are due before the end of the year, so once the grades are finalized why teach?  So the last week or so of school each year is shut-down time when everything gets turned in, stuff comes off all the classroom walls, teaching stops, and school fun days, field days, and field trips begin. 

The opposite happens at the beginning of each school year.  Teachers arrive in a classroom, perhaps not the same one they had the previous year, and they feel obligated to put stuff on walls.  Borders, posters, fire exit maps, propaganda promoting their curriculum, football schedules, etc., must be up, and that takes time.  Everything the teachers turned in at the end of the year must be checked back out.  That takes time.  Schedules must be run, opening day procedures must be described and lesson plans must be written.  Plus, administrators everywhere are just jerking to sit all their teachers in a room as a captive audience and tell them stuff teachers do not care about, build a team that does not and will never exist, and attempt to convince teachers that administrators are human beings so that about October when the rubber meets the road teachers will hopefully remember that this administrator has a sense of humor, or at least he or she did in August. 

No other major operation I know spends so much time shutting down and starting up each year as schools.  We lose at least 1 week of instruction at the beginning of each year and at least 1 week of instruction at the end of each year just literally and figuratively putting stuff up or taking stuff down.  Hospitals do not do that.  The local hardware store does not do that.  Even the local church does not do that.  Only schools define that each year must have 180 days of instruction then plan in ways to make sure that we use only about 170 of those days.  Add to those days all the required testing days, and all the days the district will want to do sample tests to see how kids will do on the real tests, then we are probably looking at another 2 weeks or more of wasted days depending on the grade level and subject.  If you think a 180 day school year is a good thing, then realize given the current structure kids are likely getting only about 160 or 155 days.  Subtract pep rally schedules, county fairs, etc., and the year looks shorter and shorter.  Subtract all the days that various teams must leave school early to compete somewhere and the school year is really short.

(It is of course really terrible for high school seniors as there is a perpetrated myth afoot promoted by parents and kids that seniors should not have to do anything, or at least anything that might require their brains, at the end of the year.  No one expects seniors to attend school on the day of their prom.  No one expects seniors to attend school after grades are submitted and class rank is determined.  School is the only place where with wisdom, experience, knowledge and age we argue that responsibility should decline if not disappear.  It is the reverse logic of tenure; it is the reverse logic of pay schedules based on years of experience.  And yet, it persists for reasons beyond my kin.  Of course letting seniors off the hook when they are on the verge of leaving the nest makes absolutely no sense at all.  But, I digress.)

So, teachers work 187 days.  Kids are in school roughly 180 days.  Teachers will work 7 days when kids are not there.  Many of these days are booked early in the year so that teachers may engage in startup exercises and administrators may engage in dog and pony and procedural shows.  So while teachers are preoccupied with getting their rooms ready and their instruction ready administrators hold them captive to discuss such esoteric topics as bell schedules, safety drills, opening day procedures, handbooks, textbooks and lockers.  Worse, administrators are charged with implementing training on a host of topics mandated by the Legislature like blood borne pathogens, mental health intervention, suicide prevention, sexual abuse, and may include technology, conflict resolution, discipline strategies, and bullying. 

Therefore, why teachers are at work a week or so before the kids return depends on whom one asks.  Ask the Legislature, and they will roll out the list of all the required trainings.  Ask the district administrators and they will roll out the list of all the required local processes and procedural trainings that must be accomplished.  Ask the teachers and they will tell you they need that time to get ready to teach, not just in setting up the classroom, but in reviewing new curricula standards, new test expectations, new instructional materials, etc., etc.  When the bell rings on Monday morning, August 25, teachers will not remember the required trainings but they will cuss those meetings that kept them from getting ready for kids.

Of all the events that happen in the week or so before school, the one that has always amazed me is the notion of a “convocation”, that is a formal meeting of a large group of people.  Many districts schedule such a meeting where the entire group of employees gathers under one roof.  I believe more than not the theory is the superintendent must tell the employees why they are here and what they need to do in the coming year, or someone has to motivate them to do their jobs.  Such motivation comes from hired speakers or multi-media presentations.  I scoff.  Such events are not nor have they ever been for teachers.  They exist to communicate that the system is one system and we are all in this together.  I believe that is true, but I believe it is not practiced at any time other than convocations therefore rendering the purpose of the event moot.  If the thought of 20 warm bodies showing up in his or her classroom on Monday does not motivate a teacher to perform then nothing will.  In my career I have heard dozens and dozens of motivational speeches.  I not only cannot name but a few, I cannot name any that significantly changed my professional practice.

So, how do we fix this?  How do we connect school calendars and staff development in a way that is meaningful and purposeful?  I have two ideas, either of which would work I think and none of which would not likely be very popular.

First, we could change all teacher contracts from 10 month to 12 month contracts.  If teachers worked year-round there would be no need to take down and start up each year and the summers could be spent in planning, staff development, and enhancing instruction.  Everyone would be more than ready.  Such a proposal would cost money.  At an average teacher salary of $50,000 for 187 days of teaching, increasing the salary to 226 days would cost $10,413 per teacher, or about $1 million dollars for every 100 teachers.  Perhaps worse, such a proposal would be resisted by folks who like for teaching to include June, July and August.  I would argue that until teachers teach year round they will never garner the professional respect accrued by others.

The second way to do this is to structure the instructional day in entirely different ways.  If we doubled the number of teachers allowing each teacher to actually teach half the day and plan and engage in staff development the other half of the day, we would reap great rewards.  I suspect teachers would really like this approach.  This approach, however, is even more expensive.  It would double the current teacher salary budget.  Ouch.

It is difficult but very important to remember that staff development does not mean throwing required information at a faculty.  These folks are professionals and have their own sense of what it is they need to prepare and improve their instruction.

All of us in education have a problem seeing beyond our boundaries.  It is tough for a teacher to see the entire campus and the issues therein.  It is tough for a principal to do the same for an entire school district.  It is difficult for a board and a superintendent to recognize that public education is a state function not just a local function.  Continuing to find ways to broaden each perspective is a good thing.  Attempting to do so while teachers are frantically preparing for kids is just poor timing.

As I post this, Monday, August 25^th is right around the corner.  I wish all teachers a wonderful, productive school year and hope that you feel ready for the arrival of kids!  That is why we are here, after all.